Pre-Hire & Onboarding Checklist
Complete this checklist for every new worker before their first shift. It covers the hire decision, suitability and compliance checks, Day 1 readiness, and the induction handoff. Use the Workforce Onboarding Hub for the whole pack view and the Admin Portal to send and manage the worker onboarding link.
A - Candidate Snapshot
B - Selection Decision PRE-HIRE
| Item | Done | Notes / N/A |
|---|---|---|
| Role requirements and suitability have been reviewed against the position being offered | ||
| Interview outcome has been recorded and the preferred candidate selected | ||
| Reference checks are complete if required for this appointment | ||
| Offer or engagement terms have been issued and accepted |
C - Suitability and Compliance PRE-HIRE
| Item | Done | Notes / N/A |
|---|---|---|
| Identity and right to work have been confirmedFair Work Act 2009 (Cth), employer obligation to verify right to work | ||
| NDIS worker screening status is confirmed for any risk-assessed roleNDIS Worker Screening Act 2020 (Cth): mandatory for risk-assessed roles under the NDIS | ||
| WWCC or other child-related clearance is confirmed if the role involves childrenWorking with Children legislation, state/territory specific (e.g. NSW: Child Protection (Working with Children) Act 2012; VIC: Working with Children Act 2005) | ||
| Qualifications, registrations, licences, and experience relevant to the role have been checkedNDIS Practice Standards, Core Module 1.4 Human Resources (registered providers) | ||
| Vehicle and insurance evidence is on hand if the worker will transport participantsNDIS Practice Standards, Core Module 1.4 Human Resources; relevant state transport legislation |
D - Day 1 Employment Setup DAY 1
| Item | Done | Notes / N/A |
|---|---|---|
| New employee details and payroll essentials are complete | ||
| Employment contract or engagement letter is signed and stored | ||
| Code of conduct, conflict of interest, and privacy agreements are signed | ||
| Emergency contact and key personal details are recorded | ||
| Roster, payroll, and practical access needed for the first shift are ready |
E - Induction Handoff DAY 1
| Item | Done | Notes / N/A |
|---|---|---|
| NDIS Worker Orientation Module has been assigned or completedNDIS Quality and Safeguards Commission: Quality, Safety and You (mandatory for all workers of registered NDIS providers) | ||
| Staff orientation checklist is booked or underway | ||
| Role-specific training, competencies, or restrictions have been identified before solo support begins | ||
| First supervised, buddy, or shadow shift plan is confirmed where needed |
F - Manager Notes and Approval