Open Care Connect — Management Meeting Record

1

Attendance & Conflict of Interest Declarations

Mark attendance. For each person present, enter conflict of interest declaration (enter "Nil" or describe the conflict).

Name	Role	Attendance
Kubir Lal Khanal	Director	Present Apologies Absent
Manoj Khadka	Client Service Manager	Present Apologies Absent
Sumnima Baral	Quality and Compliance Manager	Present Apologies Absent
Kamalpati Dhimal	Operations Manager	Present Apologies Absent
Devi Charan Phuyel	HR and Finance Manager	Present Apologies Absent
Narad Koirala	Key Personnel	Present Apologies Absent

2

Record and update the status of actions from the last meeting. Add a row for each outstanding action.

Action Item	Owner	Status

3

NDIS Practice Standards require evidence of financial oversight at each governance meeting.

NDIS invoicing reviewed — no outstanding or overdue claims
Payroll confirmed current — SCHADS Award rates, superannuation (12%), PAYG tax obligations met
No financial discrepancies, unexpected variances, or cash flow concerns to note
NDIS Price Guide compliance confirmed — no billing outside registered support categories
Statutory obligations current — ATO, superannuation fund, workers compensation

Financial Notes / Summary

4

Mandatory governance agenda item. Must be documented at every meeting per NDIS Practice Standards Core Module — Provider Governance.

Incidents since last meeting

Complaints since last meeting

Near misses

All reportable incidents have been notified to the NDIS Commission within required timeframes (death/injury/abuse/sexual misconduct: 24 hours; unauthorised restrictive practices: 5 business days)
All complaints acknowledged and responded to within OCC policy timeframes
Open corrective actions reviewed — progress confirmed or escalated
Participant safety and wellbeing — no unresolved concerns
No participant feedback or complaints requiring escalation to the NDIS Commission
Internal audit schedule on track — next audit confirmed

Quality & Safeguarding Notes

5

NDIS Worker Screening Check is the mandatory pre-employment check. WWCC only required for workers supporting participants under 18.

All workers in Risk Assessed Roles hold current NDIS Worker Screening clearances — Staff Register confirmed
All workers have completed the NDIS Worker Orientation Module "Quality, Safety and You" — certificates on file
First Aid and CPR certificates current for all required staff — expiry dates confirmed in Staff Register
No new worker screening concerns, misconduct allegations, or Commission referrals since last meeting
New staff (if any) have completed induction and Director sign-off obtained before independent practice

Compliance Notes

6

Record all decisions made and new action items assigned at this meeting.

Action / Decision	Owner	Due Date

Additional Notes

7

Chairperson Signature (Draw below)

Date Signed